Services

 

Payment of Awards Payment of a defined value for financial assistance from an internal or external source and is initiated by virtue of recognition of achievement.
Bursaries A form of scholarship where a sum of money is allocated from internal
Scholarship Payments This is applied for at the Outreach and Award Section and once the student is selected the amounts are administered by the Billings and Receivables Section.  The money is used to cover tuition, residence, and general out of pocket expenses.  The Billings and receivables Unit will be guided by the conditions of the Scholarship to pay the student.
Financial Management Financial Management, provided by the Billings & Receivables Unit is the administration of funds from Donor to the Student.  It provides information to the Donor of how the funds were disbursed.  We also provide advice to students on how to fund their education.
Statements and letters Statements or letters to Students reflect charges, payments, and outstanding balances. This is usually issued at the beginning of each semester.  Sometimes, however, students are written to within the semester or before exams. Statements are also available upon request by students Plans are in place to make the financial status of students available via the BOSS application.
UWI/Student Loan /Grants interface Students can check for approval of student loans on the Registration via Billings and Receivables or the BOSS application.
Student Loan Bureau (SLB)Claims/Deductions Students use this form, SLB Claims/Deduction form to request deductions from their Grants to be paid by Billings & Receivables.  These are available on BOSS.
Statement of Accounts Students can check for approval of student loans on the Registration via Billings and Receivables or the BOSS application.
Refunds

These can be initiated via the BOSS and processed by Billings and Receivables. Students and relevant University employees are notified at each step of the process.

Refunds are now paid within five days.
External Customers (Non-University related entities that operate on the Mona Campus) e.g. KFC, BNS, and NCB. Billings & Receivables is responsible for the recovery of utility charges (electricity, water, and telephone) as well as lease charges.  We receive readings from the Maintenance department and these form a basis to bill and recover from the donors.
Billing and Collecting from Students. This include providing students with accurate charges relating to Tuition, Miscellaneous and residence fees.  Late fees and charges for letters may also be included.  Students can pay at the following locations: on campus at the Cashier, Bill Express, Paymaster, NCB or VIA UWI e-commerce facility.
Billing and Collecting from Scholarship Donors Once an approved scholarship donor promises to pay for a student in writing, the student account is credited.  A receivable is then raised for that donor and a bill is sent with the total number of students.  An interim bill is sent in October and a final one in March of the subsequent year.
Billing and Collecting from Governments who pay economic Cost for students Once an approved Government donor promises to pay for a student in writing, the student account is credited.  A receivable is then raised for that donor and a bill is sent with the total number of students.  An interim bill is sent in October and a final one in March of the subsequent year.
Payment plans and Special Arrangements Student who are unable to pay by the stipulated deadline can apply for an extension or a payment plan.  These are considered in extenuating circumstances; with the necessary proof.
Reconciliation of Student and Scholarship Accounts The student files are reconciled to the handbook and other charge and payment related material.  This is to ensure the accuracy of the student's accounts.  This process begins with the inputting of the fees and ends with the annual audit.
Posting on interests to scholarship and Prizes The rate of interest is received from the Treasury Management Unit and is used to apply interest to the applicable scholarship and prizes.
Deregistration Students who fail to pay within the required deadline and do not have an approved special arrangement may be given compulsory Leave of Absence for the Semester.  This means that your courses are dropped for you,  your semester's registration removed and you are barred from examination and classes.
Email and Text to Students Students are sent these to remind them of approaching deadlines such as late registration and deregistration.