Booking the University Chapel is simple and straightforward. You would first need to determine whether you wish to officially apply for use of the facility, or to reserve a date until you or your organization have decided on the Chapel as your venue.
The Chapel is usually accessible for rentals as follows: -
No Chapel event is allowed to go beyond 10:00p.m.
Outlined below are the steps you will need to take to tentatively reserve a date in the Chapel Diary or to secure the use of the Chapel for your event.
Call/Visit/Email the Chapel Desk
Complete Chapel Reservation Form (Form 1)*
Pay Chapel Booking Fee at The UWI Bursary Cashier
Submit completed Form & Booking Fee Payment Receipt to the Chapel Desk
Receive verbal/written confirmation from the Chapel Desk of the date reservation
Below are the steps required to successfully reserve a date in the Chapel Diary: -
The Chapel Booking Fee holds a desired date for up to thirty (30) days where the event is at least three (3) months away, and up to fourteen (14) days where the event is less than 3 months away. Clients with events one (1) month or less away will be required to formally apply for the use of the Chapel using Form 2 (see Section 20.0 below).
Once the holding period has passed, the requisite Chapel security deposit will be required to further secure the date(s) of interest. The Chapel reserves the right to make bookings without prior notice for any date where the client has paid a booking fee for longer than the holding period indicated above without any attempts to formally apply to use the Chapel or pay the Security Deposit.
*Chapel Reservation Form (Chapel Form 1) is for individuals and/or groups wishing to reserve a particular date in the Chapel Diary for their event without any firm commitment to use the facility. Such clients are allowed to pay the Chapel Booking Fee to secure a date.
Call/Visit/Email the Chapel Desk
Complete Chapel Reservation Form (Form 2)**
Pay AT LEAST a 50% Security Deposit
Submit completed form & Security Deposit Payment Receipt to the Chapel Desk
AT LEAST 3 MONTHS BEFORE EVENT
Submit completed Chapel User Agreement*** and Payment Receipt for full balance outstanding
Receive verbal/written confirmation from the Chapel Desk of confirmed booking
Below are the normal steps required to secure the Chapel for all events except Weddings and Concerts/Recitals.
Clients directly applying for use of the Chapel are not charged a Booking Fee.
* A normal Chapel application is one in which the event is more than three (3) months away. Clients booking events three (3) months or less away should read Section 25.0.
**Chapel Application Form (Form 2) is for individuals and/or groups wishing to secure the Chapel for their event. The form is issued only when the client has decided to use the Chapel for their event and intends to pay the required Security Deposit. Chapel Form 2 must be properly completed in order to be accepted by the Chapel Desk. Clients with an urgent need to secure a particular date in the Chapel Diary may opt to pay the Booking Fee and complete Form 1 if they foresee that more time will be needed to properly complete the requirements for application (Clients directly applying for the use of the Chapel are not normally charged a Booking Fee.)
***Chapel User Agreement (Form 3) is an agreement between the University Chapel and the Chapel User which outlines the rights and responsibilities of both parties. The signed document is a necessary requirement for all Chapel events. Clients are therefore encouraged to read each section of the document carefully before signing and returning Form3 to the Chapel Desk.
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